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Autodesk 2012 Service Packs Are Here

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Many of our customers often wait to start using the newest releases of Autodesk and other software products until a service pack has been released.  If you happen to work for one of these companies it’s time to start pushing for your new installs.  Autodesk has been releasing the service packs for a variety of their programs.  What is a service pack:

A service pack (in short SP) is a collection of updates, fixes and/or enhancements to a software program delivered in the form of a single installable package. Many companies, such as Autodesk, typically release a service pack when the number of individual patches to a given program reaches a certain (arbitrary) limit. Installing a service pack is easier and less error-prone than installing a high number of patches individually, even more so when updating multiple computers over a network.

Service packs are usually numbered, and thus shortly referred to as SP1, SP2, SP3 etc.  They may also bring, besides bug fixes, entirely new features.

Video Link: service packs

One of the easiest approaches to locating files in Vault is to use the expanded query builder.  This allows you to incrementally add commonly used search terms as needed in order to find just what you are looking for.  You can customize your Vault interface by adding or removing the displayed fields as needed.

Take a look at an example video HERE.

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Vault 2011 – Document Change Process

With the release of the Vault 2011 products, Vault Professional can now track change orders on any document in vault.  This used to be a feature only available if you were managing an item master.  It has now been extended to any document.  You can simply right click any file and start a new change order from it.  From there you can add any information you need including custom properties and a markup of the drawing if one is included.  For a better look at this extended Vault capability, watch a short video HERE.

Vaulted file viewing for "Trusted" individuals

One of the most common topics of Vault discussion I run into is around the options for Vault viewing. Everyone I speak with usually needs some method of viewing drawings that have been checked into Vault. Sometimes this is just for viewing access by a couple key individuals who are not involved in the CAD design process, but just need to gather or reference design documentation. This seems to be quite common at smaller companies with a tight knit group of individuals. If this is the case, there is a way of producing an uncontrolled “duplicate” publish location for viewing a copy of drawings that get checked into Vault. The key word here is “Copy” and that definitely has some significant drawbacks that could be far from ideal.

What it does:

  1. Puts a duplicate DWF copy of drawings in a network folder at the time they are checked into Vault. This only occurs if the Vault user leaves the DWF option turned on.
  2. Allows individuals without CAD to view the non-Vaulted DWF files with Autodesk Design Review (free).

What it does not do:

  1. Does not re-sync with files that have been renamed, moved, or removed from Vault. This could leave non-valid DWF files sitting in the folder structure unless someone manually removes them.
  2. Does not indicate that the file is ready for viewing
  3. Does not track the revision of the viewable file
  4. Does not ensure that the viewable DWF file is the latest effective release that is safe for manufacturing to use

So this technique may be suitable as long as you understand that this is really just a file dump location that that can’t be relied upon as location of “released” data. To properly manage a release process and allow access to only “released” data, Vault Workgroup would need to be implemented instead of the free Vault.

Here is the basic setup procedure for the “duplicate” publish location:

1. Pick the “Define” button on the Visualizatin tab of the Vault Administration dialog box.

2. Turn on the “Duplicate Vault Folder Structure” and define a network path that the CAD users can publish to.

3. The files will be duplicated in the defined location as another file whenever a drawing is checked into Vault.
Contributed by Ben of the Tata Technologies CAD Geeks
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